Pyramid’s purchase ledger maintains an accurate supplier and contractor database for use throughout the repairs and maintenance and purchase order processing systems. There is a vast array of data recorded against each record to provide a comprehensive central system for all departments.
Supplier Details
The purchase ledger supports fully user definable alphanumeric account codes and includes full address details for:
- Issuing orders
- Sending payments
- General correspondence
Each supplier record has the facility to store up to 999 individuals within their company; details include position within the organisation, general contact information and bank details.
The supplier detail’s includes a facility to instantly display the supplier’s turnover historically by month, current month to date, year to date and next month. A supplier’s approval status and details of the approval process can also be recorded.
Reporting & Output Options
Pyramid assists the user plan payment runs using credit terms associated with each supplier/contractor and support standard payment options and most BACS/electronic banking systems.
Free form purchase order processing option with onscreen authorisation.
The module can be integrated with Pyramid’s custom data and/or image management system for seamless documentation control and unique data entry requirements.
Comprehensive audit trails and reporting suites are available in the form of:
- VAT analysis
- Aged creditor and payments due reporting
- Committed expenditure reporting from repairs and purchase order systems
- Payment performance monitoring contractor, both monthly and annually
- Performance payment
Key Features
- Facility to keep current and next accounting periods open
- Invoice register and invoice tracking by user
- Full on-screen authorisation system
- Workflow elements to automate processes
- Image management system for storing invoice images with automated indexing system. You need never look up an old paper invoice again
- Automatic processing of prepayments when posting to nominal ledger
- User defined custom data fields
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