Purchase Ledger

Allowing social landlords to maintain an accurate supplier and contractor database for repairs, maintenance and purchase order processing

Pyramid Purchase Ledger

  • Keep current & next accounting periods open
  • Invoice register & tracking by user
  • On-screen authorisation system
  • Store invoices electronically
  • Automatic pre-payments processing when posting to nominal ledger
  • Workflow automation

Pyramid’s purchase ledger maintains an accurate supplier and contractor database for use throughout the repairs and maintenance and purchase order processing systems. There is a vast array of data recorded against each record to provide a comprehensive central system for all departments.

Supplier Details

The purchase ledger supports fully user definable alphanumeric account codes and includes full address details for:

  • Issuing orders
  • Sending payments
  • General correspondence

Each supplier record has the facility to store up to 999 contacts; details include their full name and job title, main telephone number, mobile number and other general contact information.

The supplier detail’s includes a facility to instantly display the supplier’s turnover historically by month, current month to date, year to date and next month. A supplier’s approval status and details of the approval process can also be recorded.

Reporting & Output Options

Pyramid assists the user plan payment runs using credit terms associated with each supplier/contractor and support standard payment options and most BACS/electronic banking systems.

Free form purchase order processing option with onscreen authorisation.

The module can be integrated with Pyramid’s custom data and/or image management system for seamless documentation control and unique data entry requirements.

Comprehensive audit trails and reporting suites are available in the form of:

  • VAT analysis
  • Aged creditor and payments due reporting
  • Committed expenditure reporting from repairs and purchase order systems
  • Payment performance monitoring contractor, both monthly and annually
  • Payment performance

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Latest Case Study

Dimensions UK

Dimensions, one of the UK’s largest not-for-profit organisations, are dedicated to providing high quality personalised support for people with learning disabilities and autism, helping them to be actively engaged with and contribute to their communities. People and their families are at the heart of everything Dimensions does. Having started off with just a single phone…

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