Purchase LedgerPyramid’s purchase ledger maintains an accurate supplier and contractor database for use throughout the repairs and maintenance and purchase order processing systems. There is a vast array of data recorded against each record to provide a comprehensive central system for all departments.

Supplier Details

The purchase ledger supports fully user definable alphanumeric account codes and includes full address details for:

  • Issuing orders
  • Sending payments
  • General correspondence

Each supplier record has the facility to store up to 999 individuals within their company; details include position within the organisation, general contact information and bank details.

The supplier detail’s includes a facility to instantly display the supplier’s turnover historically by month, current month to date, year to date and next month. A supplier’s approval status and details of the approval process can also be recorded.

Reporting & Output Options

Pyramid assists the user plan payment runs using credit terms associated with each supplier/contractor and support standard payment options and most BACS/electronic banking systems.

Free form purchase order processing option with onscreen authorisation.

The module can be integrated with Pyramid’s custom data and/or image management system for seamless documentation control and unique data entry requirements.

Comprehensive audit trails and reporting suites are available in the form of:

  • VAT analysis
  • Aged creditor and payments due reporting
  • Committed expenditure reporting from repairs and purchase order systems
  • Payment performance monitoring contractor, both monthly and annually
  • Performance payment

Key Features

  • Facility to keep current and next accounting periods open
  • Invoice register and invoice tracking by user
  • Full on-screen authorisation system
  • Workflow elements to automate processes
  • Image management system for storing invoice images with automated indexing system. You need never look up an old paper invoice again
  • Automatic processing of prepayments when posting to nominal ledger
  • User defined custom data fields

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